1. Controller
Helsinki Institute of Physics
University of Helsinki
VAT FI03134717
P.O.Box 64 (Gustaf Hällströmin katu 2)
FI-00014 University of Helsinki

2. Representative of the controller
Vincit Development Oy
VAT FI26390983
Visiokatu 1, 33720 Tampere

3. Name of register
Finland at Cern Professional Visitor Register

4. Defined purpose of data
Data will be used in the operations of the controller.
The gathered data will be used in the marketing of the events of Helsinki Institute of Physics and provide information of the event and its partners for the visitors registered.

5. The register includes the following fields
Mandatory fields: First name, Surname, Company information, Nationality, Country, E-mail, Visitor group.

6. Collecting personal data
Personal data in the register is gathered from the event page’s electronic visitor registration. Electronic visitor registration refers to pre-registering, in which the visitor registers online before the event.

7. Regulated deliveries of information
The Controller shall not release any information from the customer register to external parties without the customer’s prior consent or separate notification unless the information is essential for a third party technical subcontractor of the event.

The user is entitled to check, edit and remove register information concerning him/her if it is not required to be saved in the terms of legislation.

8. Transfer of personal data outside the European Union or the European Economic Area
The information will not be given outside the European Union or the European Economic Area unless it is not essential for a third party technical event subcontractor.

9. Principles for data protection
Visitor information collected via pre-registration will be kept on the server of the visitor register until the following event or after one (1 year) of the event. After that the information will be destroyed by the controller.

Only the employees of the Finnish Institute of Physics, subcontractors pointed by them and the supplier of the system have access to the information.

Information in the visitor register is not classified.